Orientation for the Newly Inducted Officials (Assistants, UDCs and LDCs) of the National Assembly Secretariat 25th September to 20th October, 2023

Pakistan Institute for Parliamentary Services (PIPS) organised a training for the newly inducted officials of the National Assembly Secretariat from 25^th September to 20^th October at PIPS Campus Islamabad as per the directives of the National Assembly Secretariat. The training was divided into two groups. Group one comprised a total number of one hundred and twenty four participants including Assistants, UDCs and LDCs. The objective of this training was to familiarize the newly inducted officials with a basic understanding of the Parliament that would enable them to carry out their duties effectively at the Secretariat.

The Programme commenced with the recitation of the Holy Quran. Mr. Khurram Shahzad, Assistant Director, PDP moderated the event and presented a brief overview of the programme. He explained the course outline to be taught during the four-week training including a basic overview on the Constitution of Pakistan, Rules of Procedure of the National Assembly, Service Rules, Legislative and Non-legislative Business, and other significant topics related to the working of the Parliament. He then proceeded to invite the Worthy Executive Director, PIPS, Mr. Muhammad Anwar to express his welcome remarks. Mr. Anwar welcomed the participants to the training, expressing confidence that this valuable opportunity of learning will develop relevant skill-set and parliamentary knowledge required for effective performance of the officials’ role at the Parliament. He highlighted four primary responsibilities of officials at the National Assembly Secretariat including: working with the presiding officers, duties in the House, responsibility in the Committees and lastly assisting Honourable Members in their parliamentary work. He wished the participants good luck, hoping that this training will greatly benefit them in their job performance at the National Assembly Secretariat.

Mr. Shahzad invited Mr. Muhammad Mushtaq, Additional Secretary, National Assembly Secretariat to commence his first session on the Constitution of Pakistan. The programme will conclude on 20^th October, 2023.

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On the direction of the Chairman Senate/President PIPS Board of Governors, the Pakistan Institute for Parliamentary Services (PIPS), has implemented a comprehensive set of measures aimed at ensuring fiscal discipline, operational efficiency, and responsible utilization of public resources, on the same lines as notified and adopted by the Senate and National Assembly Secretariats.

Under the new measures, the Institute has adopted a four-day working week (Monday to Thursday), while introducing a hybrid working model whereby 50% of staff will perform duties from the office and 50% will work remotely on a rotational basis. Employees working from home will remain fully accessible through digital communication platforms and may be required to report to the office on short notice, ensuring uninterrupted institutional functioning.

Significant steps have also been taken to promote energy conservation. These include a target of achieving up to 70% reduction in energy consumption through minimizing unnecessary use of electricity and ensuring that official meetings, trainings, and events are scheduled during daylight hours. Foreign tours are banned and international meetings are being held virtually.

In the transport section, PIPS has introduced strict measures to curtail expenditure and 70% official vehicles have been grounded as part of this initiative.

As part of broader austerity efforts, 20% reduction has been imposed on the non-ERE budget for the fourth quarter of the current financial year. The officers drawing a monthly salary of PKR 300,000 or more, shall surrendered two days salary or 5% to 30% salary on gross as per Federal Government decision.

The Institute has also discontinued all non-essential procurements with immediate effect. Official functions such as dinners and receptions will not be hosted, except in the case of visiting foreign delegations, and even then, strictly in accordance with austerity protocols.

These measures have been implemented with immediate effect and will remain in force until further orders.

Under the guidance of President PIPS Board of Governors, Syed Yousaf Raza Gilani, PIPS remains fully committed to maintaining its core functions of parliamentary support, capacity building, and research while contributing proactively to national austerity and sustainability goals.

Orientation for the Newly Inducted Officials (Assistants, UDCs and LDCs) of the National Assembly Secretariat 25th September to 20th October, 2023

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